Pawsitively Elgin Dog Festival
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Pawsitively Elgin Dog Festival 2026

Before completing your application, please note:

  1. Sponsor and vendor sites are arranged in a grid along both sides of the main path. Sponsors may choose their preferred site location and then vendors in order of complete application.
  2. No vehicles are allowed inside the fenced area per the City of St. Thomas. Violations may result in City fines and removal from future events.
  3. Golf carts may be used for setup only; no golf carts may operate during event hours (except PAWS Committee).
  4. There will be at least five gates available for loading and unloading.
  5. Sponsors must carry or cart their items from the parking lots through the gates.
  6. Pinafore Park has a no‑staking policy unless approved by the City. Use sandbags or concrete blocks to secure tents.

Yes, I agree with above.

Pawsitively Elgin Dog Festival Vendor Application

Event Date: Saturday July 18, 2026
Event Time: 10:00 am to 4:00 pm
Event Location: Pinafore Park, 95 Elm Street, St. Thomas ON N5R 1H7

# of sites requested
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Site Numbers

Vendor sites will line both sides of the pathway, starting at the front gate and continuing down toward the stage. After the layout is finalized, PAWS will contact vendors who wish to select their own location and invite them to submit their top three preferred sites. Spaces will be assigned in the order that applications are fully completed (approved + site fee paid + and insurance received).

Note: Kid Entrepreneurs, rescues, and non‑profits will be grouped in a designated area near the lower end of the path by the second gate.

Would you like to be contacted in the Spring to choose your own site?

Choose Site? *

Insurance Requirements

All vendors, rescues, non-profits, and kid entrepreneurs are required to carry general liability insurance coverage for this event. The policy must list Pawsitively Elgin Dog Festival as an additional insured. A copy of your insurance certificate must be submitted to Pawsitively Elgin along with your payment upon acceptance of your application. Failure to provide proof of insurance will result in disqualification from participating in the event, and your registration fee will be forfeited. This insurance policy is intended to protect both you and the festival from any claims, demands, actions, damages, costs, penalties, losses, or liabilities arising from— or in any way connected to— your presence or activities at the event, including personal injury, loss of life, or damage to property.

All policies must carry a minimum coverage limit of $2,000,000 for the duration of the event.

No vendor insurance coverage?

We’ve partnered with Duuo Insurance to provide Pawsitively Elgin exhibitors with convenient and affordable short‑term policies that meet all event requirements. You can get insured online in just minutes! Check out our website under "Vendor Insurance" for the details.

Yes, I agree with the above

Pawsitively Elgin is a truly heart‑powered festival!

Run 100% by passionate volunteers, every moment invested—from planning to event day—is donated by people who love animals and love this community. And the best part? Every dollar raised goes directly to Helping Paws Rescue and the St. Thomas Animal Shelter, helping local pets get the care, safety, and second chances they deserve.
 
Each year, the dedicated PAWS Committee and more than 100 incredible volunteers pour hundreds of hours into bringing this unforgettable event to life. Their commitment is what makes Pawsitively Elgin the vibrant, feel‑good, community‑driven celebration that it is.
 
Would you like to contribute an item worth $25 (or greater) to our raffle table?
Raffle Donation? *

Pawsitively Elgin – Waiver & Release of Liability

In exchange for participating as a Vendor at Pawsitively Elgin at Pinafore Park, and for the use of the property, facilities, and services provided by the Pawsitively Elgin Committee (“Show Management”), I agree to the following:
  1. Compliance with Rules I will follow all posted rules, warnings, and any instructions given by Show Management or its representatives.
  2. Assumption of Risk I understand that attending this event involves inherent risks. I accept full responsibility for any personal injury, loss, or damage to myself and (if applicable) my employees, whether caused by my own actions, my representatives, or third parties.
  3. Indemnification – Vendor Negligence I agree to indemnify and defend Show Management against any claims, damages, judgments, costs, or expenses (including legal fees) arising from negligence, recklessness, or willful actions by me or my representatives.
  4. No Claims Against Event Parties I assume all risks related to the event site and surroundings. I will not make any claim or take legal action against Show Management, Hosts, Event Partners, Event Contractors, or the Facility for any loss, damage, or injury to myself, my employees, my agents, or my property.
  5. Indemnification – Use of Booth Space I agree to indemnify and hold harmless Show Management, Event Partners, and the Facility—including their officers, directors, agents, affiliates, and employees—from all claims or damages arising from my booth’s use or occupancy. This includes injuries, death, property damage, or harm to myself, my staff, guests for whom I am responsible, or event visitors.
  6. Voluntary Agreement I acknowledge that I am signing this waiver voluntarily and without pressure. I have had reasonable time to review it and am free to seek independent legal advice if I choose.

Yes, I agree to the above statements.

Pawsitively Elgin – Vendor Terms & Conditions

  1. Set‑Up & Tear‑Down
    Booths may be set up on Friday (3:00 PM–7:00 PM) or Saturday (6:00 AM–9:00 AM). Event staff will be on-site to assist. Tear‑down begins only after the event ends.
  2. Booth Space
    The booth fee covers space only. Vendors must supply their own tables, chairs, canopies, and equipment. All canopies must be properly weighted.
  3. Cleanliness
    Vendors must keep their area clean and dispose of all garbage. Please provide a garbage bin if possible.
  4. Booth Staffing
    A minimum of one representative must be present at the booth during all event hours.
  5. Parking
    Parking is provided in the general parking lot.
  6. Refunds
    Fees are non‑refundable if the vendor cancels or cannot attend.
  7. Animals
    • Maximum 2 animals per booth
    • Animals must be healthy, vaccinated, leashed, or kept in a secure enclosure
    • Animals must have access to water
    • Waste must be cleaned and disposed of properly
    • Liability
      Pawsitively Elgin is not liable for any loss, damage, or injury to people, animals, or property from any cause (including theft, fire, water, or accidents).
    • Application Approval
      Pawsitively Elgin may accept or decline applications at its discretion.
    • Event Changes
      Pawsitively Elgin may postpone or cancel the event. If this occurs, all fees will be refunded. Participation in future events is at the organizer’s discretion.
    • Early Departure
      Vendors may not pack up or leave early. If departure is necessary, the booth must remain set up until the event ends.
    • Unspecified Situations
      Any issue not covered here will be resolved by the Event Coordinator.

Yes, I agree to the above statements.

I understand that I am not permitted to dismantle or remove my booth during event hours, as doing so may create safety risks for attendees. In the event of an emergency requiring my departure, I will notify Event Management and safely lower my tent, leaving all booth materials in place until the event has concluded.

Yes, I agree to the above statements.

I understand that the adoption or transfer of any animal to a new owner or foster caregiver is strictly prohibited during the event. No animal may leave the event grounds with any individual for the purpose of adoption or fostering. Any such action constitutes a violation of event policy and may be deemed negligent, resulting in immediate removal from the event and any applicable consequences as determined by Event Management.

Yes, I agree to the above statements.

Agreement Statement
By submitting this application, I confirm that I have read, understood, and agree to follow all Pawsitively Elgin rules and guidelines. I understand that failure to comply may result in removal from the event without refund.

Yes, I agree to the above statements.

HOW WILL I KNOW THAT MY APPLICATION WAS SUBMITTED SUCCESSFULLY?

After you have submitted this application, you will receive a copy of the application and then a confirmation email notifying you whether your application has been approved or denied.

If you have not received an email within 3 days, please check your spam or junk folder. If you still don’t see anything, email pawsvendors@gmail.com to inquire about the status of your application.

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Saturday July 18, 2026

Pinafore Park

95 Elm Street,
St Thomas, ON  N5R 1H7
℗ Pawsitively Elgin Dog Festival - All Rights Reserved | Powered by a neurotic Treeing Walker Coonhound, a sassy Beagle and a goofy Yellow Lab.